Ulternative Alster Fan Club

Here are some hints and tips written by a matchday reporter, used on the Sportsnetwork website.

Griff's Guide to Writing a Match Report

Writing a match report isn't at all difficult, writing a good one is certainly a skill but most people simply want to know what happened. While I'm happy to write a report, I've never managed one that I was completely 100% happy with, and I still aspire to writing one that I'm really proud of. Practice makes perfect but that doesn't mean I'm going to write all of them.

You'll need to take notes, some people use a pad and paper, I have used paper, I've also managed on my Palm PDA and by talking into the voice-recorder on my phone. I know our esteemed OxonRob has been known to use a tape recorder. Use whatever you need but you will need some sort of timeline of events if only to jog your memory when writing the final draft. Use some kind of shorthand to prevent having to write an essay at the game, this is something that almost certainly gets better with practice.

My written notes were of the form

8m
Try LI Tofty to DD ruck Beefy scored. conv

Meaning London Irish scored a try (it does happen), Mark Mapletoft passed to Declan Danaher who was tackled and Neil Hatley scored from the resulting ruck. The try was then converted by whichever kicker I'd previously mentioned in my notes.

The voice-recorder in my phone (a Nokia 6230) was very useful as it keeps each recording separately and in the order in which they were made, it also timestamps the entry so I didn't have to bother with the game clock (I recorded a "start of half" entry to timestamp the kick-offs).

Once you've got the notes done, chat with the other folks. This helps you get different viewpoints to events that you may or may not have seen. It also gives you the chance to see if the rest of the supporters agree with your view of the game. Once you have done this you may want to adjust your notes to include the new information.

The final stage is to pull the notes together as an article. A lot of people think you need some incredible expertise in the game of rugby to do this. Not true, or else I would never have managed one. If you have any skill in this area by all means include it but it is not a prerequisite. What we're after is a supporter's view of the game, there will be plenty of "expert" opinions in other forms of media for people who want that.

Another thing that it is nice to have, altough not essential, is photos of the game. If you have a camera and can manage to get a few shots and get them into electronic format we can add them to the report. This usually means a digital camera, or phone camera - you will need to know how to get them off the device and into an email. It is also best if you can cut the picture down to a rasonable size. My digital camera takes pictures that are around 1.25 MB in size. I scale the image file to get it to a reasonable size. This can be done in Photoshop and a lot of other packages (I use GIMP, which is free but not the easiest).

Images sent to the uafc can be of any size. With the advent of broadband, larger images can be sent more easily, If you are using a modem, then smaller filesizes mean quicker sending of emails.

To send images, please use this form or email us at gallery@uafc.co.uk

Even if you are not the match reporter for a particular game, if you have some photos you can offer them and we can add them to the story, just email the editors. They can be used in the gallery, or as background shots as part of the graphics for the site.

The story itself can be sent simply as text, you can put it into a Word document if you like but there is little point in spending a lot of time formatting the page to make it look nice. The editors only have to cut the text out (and decode any pictures you've embedded) to get the story onto the site anyway so you're better off just sending the text.

Some things to bear in mind. If you look at some of the match reports you'll get to see what these things are. If a report doesn't have these items the editors have to write them or extract them from your work. Knowing what is required may help you structure your report.

• Each report needs a short headline. This could be "Ulster 19 - 16 Munster" ;) or similar but if you want to provide one that's great. It can be a maximum of 25 characters (including spaces an punctuation).
• We also need a long headline, this time up to 50 characters. This is the title on the top of the story and on the front page of the site.
• If you have a relevant picture for the piece then you can give us that too, In the past we've used pictures of Budgies for the Newcastle Falcons and Worcester Sauce bottles for our friends at Worcester. It doesn't have to be rugby-related, it tends to be connected to the long title. The picture has to have a caption too, which will displayed under it on the front page and in the story.
• The final requirement is a lead paragraph. This is a single paragraph of text that introduces the article, you can see them in bold at the start of every story. It cannot be more than one paragraph, if it is then they get put together into a single chunk. The lead is a summary of the report, or a teaser for it. Usually we can put the first paragraph straight in here but sometimes it has to be played with because the lead can only be 130 - 300 characters (again, including punctuation and spaces).

It is nice to get the report up as quickly as possible, obviously the more distant the match, the less likely we are to get a report in good time. For the average match it's nice to get the report published by the following day, this isn't a hard deadline though and we're fairly laid-back about these things.

Be aware, though, that writing a report will take some time. I often think it'll be a half hour job and amaze myself by finding it takes much longer.

Writing a report though is fun, it's also quite rewarding. The internet may not be real publishing but it is still nice to see your work in a public setting. You get nice feedback from your peers too. So do your bit now, you never know, you may have a talent for it.